The two following National Library resources for published materials are available
free of charge and can be accessed through the National Library corporate page:
http://www.natlib.govt.nz
- a list of publications from or about New Zealand, published in the last 3 years
- includes non-print materials such as sound recordings and CD-Roms.
- much of the material has been acquired by the National Library through legal deposit
- useful as a reference source, a source of information for purchasing New Zealand publications and a source of cataloguing information
- published monthly on the National Library's web pages (previously published in print from 1966 1982, on microfiche from 1983 1999, and since 1999 available on CD ROM).
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Te Puna Subscriber databases use Voyager 2000 software.
The main search screen, Simple Search, gives access to a variety of search types.
There is also an Advanced Search screen.
The following search types are available from the Simple Search screen:
Keyword Relevance
This is an easy way to do a wide variety of searches and get a good result. Particularly good when you are searching for material on a topic. Results display in order of relevance.
Begins With (Title, Serial Title…)
This is an efficient search when you know the title of the item you want. You need to type in the first few words, omitting words such as The, A, An, Le, La, L' as the first word of the title. Te Puna will produce an alphabetical list of titles.
Author Heading, Subject Heading, Call Number
These search types are best used when you want to browse a list of author, subject, or call number headings. You need to type in the first words. Te Puna will produce a list of headings. You can click on any of these to display a list of titles.
ISBN/ISSN
This is a quick way to search for an ISBN or ISSN.
Command
This can be used to search for material on a topic. It can also be used to find a specific item if you don't have enough information for a Title, Serial Title or Author search, as you can enter the words in any order. You can do simple searches or you can do complex searches using Boolean operators (and, or, not) and field codes.
The following search type is available from the Advanced Search screen:
Advanced Search
This can be used to search for material on a topic. It can also be used to find a specific item if you don't have enough information for a Title, Serial Title or Author search, as you can enter the words in any order. You can do simple searches, or Advanced Search will guide you through constructing a complex search with the use of dropdown lists.
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Module 3: Simple Search

How to search using the Simple Search screen
- Type your search into the Search For box (how you enter your search will
depend on the type of search you wish to use).
- Choose the type of search from the Using drop-down menu.
- Optional: You may limit your search by selecting a limit, such as year,
from the Quick Limits drop-down menu. For more limits, or if you wish to add
more than one limit, click on the Limits button before you enter your search.
It is also possible to add Quick Limits or click on the Limit Results button
after you have performed your search.
- Optional: Select the number of records you wish to see on each page by
choosing from the records per page drop-down menu (the default is 25).
- Click Search to do your search. Your search will result in a Titles List
or Headings list, depending on which search type you used.
Points to note :
- The default search type is Keyword Relevance. If you choose another search type this becomes the default for your next search in the session.
-
To quickly select from a drop-down menu, highlight the box then enter the first letter of the word required. (If two options begin with the same letter, you may need to type the letter again to get the word you want).
Punctuation and searchable characters
Punctuation is consistent across all search types. For most searches it makes no difference whether you type in punctuation or not. However, note the following
- Hyphenated words should be searched for as phrase either with or without
the hyphen. Example: The ISSN 0028-8535 may be searched for as "0028-8535"
or "0028 8535"
- When searching for Library of Congress Subject Headings in Subject Heading
Search, you must omit the double dashes. Example: Art,
Maori-history may be searched for as art
maori history
- Punctuation is important in a Call Number Search.
Note the following searchable characters:
- The plus sign (+) is a searchable character. Example: A Subject (Heading)
search for c++ computer program
will take you directly to the heading c++ (computer program)
- The ampersand (&) is a searchable character. However, it will only work
if there is an ampersand in the record; in most cases it is better to type
the word and in full.
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The Keyword Relevance search is an easy way to do a wide variety of searches and get a good result. It is particularly good when you are searching for material on a topic.
A Keyword Relevance search will look for words located anywhere in the record. When more than one keyword is entered, the records retrieved will contain at least one of the keywords. Search results are displayed with the most relevant records appearing first (see Relevance Titles List for more information).
Type in the word(s) or phrases you want. It is recommended that you use + before
all essential terms to ensure you get a smaller list of search results with
the most relevant records.
Focus or expand your search
For effective searching, use special characters to focus or expand your search:
- Use + before an essential term: penguins
+antarctica
- Use ? after a term to truncate: child?
will retrieve child, childhood, children…
- Use quotation marks for phrases: "yellow
eyed penguin"
- Use ! before a term to exclude it from your search:
penguins !antarctica
Further examples of Keyword Relevance searches:
|
| Search |
Records Retrieved |
| penguins hoiho |
Will have either penguins or hoiho; or will have both penguins and hoiho
if they appear in the same record |
| +penguins +hoiho |
Must have penguins and must have hoiho |
| penguins +hoiho |
Will have penguins, but will also have hoiho (when there is only one term
without a +, it acts as if that term also has a +) |
| +zealand windfarm? “wind
farm?” |
Must have New Zealand and either windfarm(s) or wind farm(s). |
video? +”zealand sign language” |
videos on New Zealand sign language |
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Command Search can be used for simple searches, or it can be used for complex
searches using Boolean operators (and, or, not) and field codes. Results display
alphabetically by title. See Titles List
Combine search terms
To combine several search terms use the Boolean operators (and, or,
not):
Use and to narrow your search by combining multiple terms: health and maori
Use or to broaden your search with alternative terms: health
or medical
Use not to exclude a term from your search: health
not maori
Focus or expand your search
For effective searching, use special characters to focus or expand your search:
- Use ? after a term to truncate: child?
will retrieve child, childhood, children…
- Use quotation marks for phrases:
"yellow eyed penguin"
- Use brackets round or statements if you are also using
and or not in the same search: (internet
or web) and (writing or publishing)
Field codes
You can use field codes to restrict your search to a particular field in a
record, such as title.
The following table includes commonly used field codes:
|
| To search for: |
Use Code: |
| Keyword Anywhere (default) |
gkey |
| Author name keyword (composite) |
nkey |
| Title keyword (composite) |
tkey |
| Subject heading keyword |
skey |
| Place of publication |
260a |
| Publisher name keyword |
260b |
| Date of publication. Use 4-digit year, e.g. 1999 |
260c |
| Conference or meeting name, place, date |
cfky |
| Journal title keyword |
jkey |
| Series title keyword |
seri |
| Music opus or thematic index number |
Opus |
| Exact title |
2450 |
| Publisher number (music score, video etc) |
028a |
| ISBN (International Standard Book No.) |
isbn |
| ISSN (International Standard Serial No.) |
issn |
| Dewey classification number |
028a |
Examples:
To find books on Polynesian navigation published in the 1990s: skey
polynesia? and skey navigation and 260c 199?
To find proceedings of a fluid dynamics conferences held in Kyoto or Tokyo:
conf "fluid dynamics" and (conf tokyo or conf kyoto)
Field codes for Index New Zealand
The following table includes commonly used field codes for Index New Zealand:
|
| To search for: |
Use Code: |
| Keyword Anywhere (default)
| gkey |
| Author name keyword (composite, incl. Personal and corporate)
|
nkey |
| Author personal |
pers |
| Title keyword (composite, incl. Article title and source title) |
tkey |
Title of article cttl<br>
| Source title (e.g. Dominion) |
sttl |
| Subject heading keyword (composite, incl. descriptors
and names) |
skey |
| Descriptor (descriptor and major descriptor) |
desc |
| Major descriptor (this search cannot be combined with
other criteria) |
6501 |
| Name (as subject) |
nams |
| Conference name |
conf |
| Date of publication. Use format YYYYMMDD, e.g. 20020107
or 200201? |
ndtf |
| Target audience (General, Research, or Turnbull) |
tara |
| Abstract |
abst |
| ISSN |
Issn |
| Language |
lang |
Examples:
To find articles by Brian Rudman published in March 1999: Nkey "Rudman
Brian" and ndtf 199903?
To find articles on small business published in April or May 2002: Skey "small
business" and ("apr? 2002" or "may 2002")
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The Begins With search includes search types such as the following:
- Type in the first few words of the title. Examples:
journal of the polynesian
living in the maniototo
living in the mani
- In general you must omit initial articles such as The, A, An, Le, La, L',
Te, Nga.
Example: Sun also rises will
find 'The sun also rises'.
There are occasional exceptions, so if your search doesn't work it is worth
trying with the initial article included. Note that you must include the Maori
initial articles Te and Nga if they are part of a proper name.
A Begins With search will display an alphabetical list of titles starting with
the words you typed. See Titles
list for more information.
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Heading searches, which may vary from database to database, produce a list of headings that you can browse.
Note that limits do not function with Heading searches.
Author Heading
An Author Heading search allows you to search for:
- individuals (personal authors or editors)
- organisations (companies, associations, conferences or government organisations).
To search for individuals:
- Type in the family (last) name first, followed by initial or first name
if known. You do not need to type in the whole word.
Example: shadbolt
m
- For unusual last names you do not need to include initial or first name.
Example:
winitana
- For common last names it is best to include at least part of the first name.
Example: smith pete
To search for organisations:
- Type in the first few words of the organisation name. For example to find
New Zealand Ministry of Research Science and Technology, type in: new
zealand ministry of research
To find proceedings of conferences (meetings, congresses, symposia etc):
- · Enter the name of the conference. Example:
international conference on wind
Subject Heading
Each record has subject headings to describe the topic of the book or other
item.
The subject may be from one of the following authorised lists of subject headings:
- LC [Library of Congress] Subject Headings
- LC Subject Headings for Children
- LC Medical Subject Headings
- He Puna Kupu Maori / Maori Wordnet
- APAIS (Australian Public Affairs Information Service) is used for Index
New Zealand.
To do a Subject Heading search, enter the first few words of the subject heading, omitting punctuation. You do not need to enter the whole word. Examples:
chatham islands
art maori history
If you want to find a suitable subject heading to use, start by using one of
the keyword search options (e.g. Keyword Relevance) then look at the subject
headings in the record to see which would be most useful. You can click on any
subject heading in the record and you will be taken to a list of other items
that also have this heading.
You can locate items by searching by Dewey, Library of Congress or other call
number.
Te Puna searches for call numbers in holdings records that have been added by
libraries.
To do a call number search, enter the call number. Example:
599 (the Dewey number for mammals).
Note the following:
- The decimal point must be included if present in a call number.
Example: 709.9
- Leaving a space is optional if present in a call number.
Examples: PR 203 or PR203
- The system automatically truncates on the right after the decimal point.
Example: 709.9 retrieves 709.9,
709.931 etc.
Search Results of a Heading Search
- An Author Heading or a Subject Heading search takes you to a list of author
names or subject headings as applicable. See Headings
List for more information.
- A Call Number search takes you to an alphabetical or numerical list of
call numbers.
- If the database does not contain the author, subject or call number you
search for, it will not appear on the list.
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An ISBN/ISSN search is a quick way to search for an ISBN or ISSN.
To find a particular ISBN, enter the ISBN number.
Example: 0340599669 will find
records with the ISBN 0340599669
For ISSNs you need to leave a space or include a hyphen between each set of
four numbers.
Example: 1353-8047 will find
records with the ISSN 1353-8047
You can use the truncation symbol ? for ISBN/ISSN searches if you wish.
Example: 1353?
Results from an ISBN/ISSN search will display as a single record (see Quick View) or where there is more than one record, an alphabetical list of titles. See Titles List for more information.
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Advanced Search can be used to search for material on a topic. It can also
be used to find a specific item if you don't have enough information for a Title,
Serial Title or Author search, as you can enter the words in any order. Advanced
Search will take you to a list of titles. See Titles
List.
How to perform a Advanced Search
- Type the word(s) or phrase you want to find into the Find box. You can use
? to truncate.
Example: epidem? searches for
epidemics, epidemiology…
- Use the drop-down menu immediately to the right of the Find box to choose
the way you want your words to be combined. Your options are: all of these,
any of these, as a phrase.
- Select a field from the In drop-down menu. The default
is Title. Other options include Keyword anywhere, Author Name, Subject, ISSN…
- Optional: You may narrow or broaden your search by using the two other
Find boxes (and repeating steps 1-3). Between the In
boxes you must choose AND, OR or NOT. (The operators AND or NOT narrow your
search; OR broadens your search.) If you Choose more than one operator, Te
Puna will perform your search in the following order: AND
search statement; NOT search statement; OR
search statement.
- Optional: You may limit your search by selecting a limit, such as year,
from the Quick Limits drop-down menu. For more limits, or if you wish to add
more than one limit, click on More Limits before you enter
your search. It is also possible to add click on Limit Results after
you have performed your search.
- Optional: Select the number of records you wish to see on each page by choosing
from the records per page drop-down menu (the default is 25).
- Click Search to do your search.
Fields available in Advanced Search
|
| National Bibliographic Database |
International gateway databases |
Index New Zealand |
| Title [this is a composite title] |
Keyword Anywhere |
Keyword Anywhere |
| Keyword AnywhereName |
Author |
Source Journal |
| ISBN |
ISBN |
Subjects (All) |
| Author Name |
ISSN |
Titles (All) |
| ISSN |
Series |
Authors (All) |
| Subject |
Subject |
Abstract |
| Series |
Title |
Article Title |
| Publisher Name |
LCCN [only on LC] |
Subject (Personal Name) |
| Corporate Name (110,710) |
|
Date (Numeric) |
| Title & Responsibility |
|
Author (Personal) |
| Publisher Date |
|
Target Audience |
| Additional Physical Form |
|
Subject (Descriptor) |
| Conference Name (111,711) |
|
ISSN |
| Subject: Topical |
|
Author (Corporate) |
| Publisher: Place |
|
Subject(ConferenceName) |
| Dissertation Note |
|
Conference Name |
| Personal Name (100,700) |
|
Notes |
| Uniform Title (130,240,730 |
|
Old Record Number |
| Contents Note |
|
Language |
| Subject: Personal Name |
|
|
| Subject: Geographic Name |
|
|
| Subject: Subdivision (vxyz) |
|
|
| Subject: Corporate Name |
|
|
| Subject: Genre/Form |
|
|
| Subject: Meeting/Name |
|
|
| Subject: Uniform Title |
|
|
| Summary Note |
|
|
| Opus/Thematic Index No. |
|
|
| Subject Corporate (610,611) |
|
|
| GMD |
|
|
Note: Title field on the National Bibliographic Database is
a composite field and includes Series Title, Table of Contents titles etc. If
you specifically want the title proper of the item, you should choose Title
& Responsibility.
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You can apply limits before you do your search:
- You can choose a single quick limit directly from the Simple Search screen.
- You can choose limits singly or in combination from the Search Limits screen
(available from either the Simple Search screen or the Advanced Search screen).
- On the National Bibliographic Database only, you can limit your search
results .
- Limits can be applied to Keyword Relevance, Title, Serial Title, Command
or Advanced searches.
- Limits do not function for Author Heading, Subject Heading or Call Number
.
- Limits do not function for international gateway databases or when you
are simultaneously searching multiple databases.
Quick Limits
- Select a Quick Limit from the drop-down menu on the search screen, e.g.
2000-
- The following message will display: Search limits are in effect!
Set Search Limits
- Click on the More Limits button on the Search screen.
(Or, click on Limit Results from the Search Results screen).
The Search Limits screen will display.

- Make your selection or selections from the different categories. Note:
- You can select from more than one category. For example, you can limit
by both Date and Item Type.
- You can select more than one selection in a category. In this case,
selections are combined with OR. For example, if you select Locations:
@Polytechnics as well as @Universities, you will limit your search to
items held in either Polytechnics or Universities.
- Scroll down to the bottom of the page and click on Set Limits.
- The following message will display: Search limits are in effect!
Note: To de-deselect an option, hold down the Ctrl key while
clicking again on the option(s) you have selected.
Limits available on the National Bibliographic Database
|
| Limit |
…contains |
| Date [year] |
= > < Range |
| Language |
Languages from 008 field. |
| Location |
Health Libraries Group, New Zealand National Bibliography, Polytechnics,
Tokelau National Bibliography, Universities, Individual libraries. |
| Medium |
Map, Computer file, Globe, Projected graphic, Microform, Nonprojected
graphic, Motion picture, Sound recording, Text (eye-readable), Videorecording. |
| Item Type |
Book, Serial, Archive/Manuscript, Music score, Map, Non musical recording,
Computer file/software, Kit, Mixed material/collection, Mixed material,
Visual material. |
| Place of Publication |
Country from 008 field. |
| Publication Status |
Currently published, Ceased publication, Unknown, from 008 field. |
| Quick Limits |
2000-,1995-,1990, Serial, In Maori, National Bibliography |
Limits available on Index New Zealand
| Date [year] |
= > < Range |
| Type |
Journal article, Newspaper article |
| Language |
Languages from 008 field |
| Quick Limits |
Journal, Newspaper, 2000-, 1995-, 1990-, Maori |
Remove Limits
Limits will remain in effect until you clear them by clicking on Clear
Limits, or until you exit the browser.
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A Keyword Relevance Search results in a Relevance Titles List with the most relevant titles first.
The Relevance Titles List has the following columns. These may differ slightly from database to database:
- The first column has check boxes. Only check these if you wish to E-mail,
Print, or Save the selected record.
- The Relevance column indicates how much relevance each title has to the
search you typed in. The most relevant titles have five red dots. As the titles
become less relevant, the colour of the dots will change and the number of
dots will decrease. Within a colour (e.g. five red dots) the order is by record
number.
- The Title column displays the title retrieved
- The Author column displays the author of the work.
- The Date column displays the date of publication of the work.
- The Source column (on Index New Zealand) displays the serial source, date,
volume and pages.
- The Abstract column (on Index New Zealand) displays the first 100 characters
of the abstract.
Relevance theory
Relevance Ranking is a complex algorithm (set of rules) that ranks the search terms you type in according to the following factors:
- Fields (e.g. Subject, Author, or Title) in which the terms appear: some
of these such as Subject carry more weight.
- Proximity of search terms to each other within the bibliographic record.
Proximity is within five words and does not cross boundaries between fields.
- Uniqueness of search terms within the database. Less common terms have
a higher relevancy.
- Number of different search terms present in a bibliographic record.
- Essential terms (you can influence relevancy by entering + before an essential
term)
Displaying a record
- To display a Quick view of a record, click on the title.
- If there are many titles, you can display the next group of titles by clicking
- You can return to the previous group of titles by clicking
- You can use the jump bar to move quickly through the Titles List.
- Only one record can be viewed at a time, by clicking on any word in the
title.
- To return to the Relevance Titles List, click the Titles List button on
the Te Puna toolbar at the top of the screen.
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All search types except Keyword Relevance and Heading searches result in a
list of titles.
The Titles list has the following columns (these differ slightly from database to database - see next page for screens from the National Bibliographic Database and Index New Zealand):
- The first column has check boxes. Only check these if you wish to E-mail,
Print or Save the selected record.
- The Title column displays the title retrieved.
- The Author column displays the author of the work.
- The Date column displays date of publication.
- The Source column (on Index New Zealand) displays the serial source, date,
volume and pages.
- The Abstract column (on Index New Zealand) displays the first 20 words of
the abstract.
- The last column displays the image when there is a Link to resource
in the record. The link will be to either the full text electronic version
or to an electronic table of contents. Note that < URL> is not a clickable
link.
Titles Lists are alphabetical on most databases. If you wish to display by Publish Date etc, select an option from the drop down menu in the Sort by box.
Displaying a record
- You can use the jump bar to move quickly through the Titles List.
- If there are many titles, you can display the next group of titles by clicking
<Next >
- You can return to the previous group of titles by clicking <Previous>
- To display the Quick view of a record, click on the title.
- To return to the Titles List after viewing a record, click the Titles List
button on the Te Puna toolbar at the top of the screen.
Titles List from the National Bibliographic Database

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The Author Heading search results in an alphabetical list of authors' names:
- The Titles column displays the number of titles associated with an author
heading.
- The Headings column displays the author headings.
- The Headings Type column displays the type of author heading. An author
heading may be a personal name, corporate name, or meeting name.
The Subject Heading search results in an alphabetical list of subject headings:
- The Titles column displays the number of titles associated with a subject
heading.
- The Headings column displays the subject headings.
- The Headings Type column displays the type of subject, e.g. LC [Library
of Congress] subject headings.
Subject Headings List
References
The Headings List may have a Reference link in the left column.
This link may appear for any of the following reasons:
Note: There may be a Note explaining the use of the heading.
See Reference: directs you to the authorised from of the heading.
See Also Reference: refers you to other related headings.
Narrower Terms: refers you to more specific subject headings.
Earlier Heading or Later Heading: may be given
for author headings.
If you click on the Reference link it will take you to a screen that has more information and (where relevant) links to other headings.
Displaying a record from the headings list
- Click on a heading (only one heading and its associated titles may be viewed
at a time). A Titles List will display.
- Click on the title to display a Quick view of a record.
Navigation:
- If there are many headings, you can display the next group of headings
by clicking
- You can return to the previous group of headings by clicking
- To return to the Headings List after viewing titles, click the Headings
List button on the Te Puna toolbar at the top of the screen.
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National Bibliographic Database and international gateway databases
Quick View will display bibliographic information including Title, Author, Publisher, ISBN/ISSN as well as holdings for the item. (Quick view will not display notes, series titles, table of contents etc. Use Detailed View to display this additional information)

Index New Zealand
Quick View will display bibliographic information including Item type, Target
audience, Title, Author, Source, Subject headings and Abstract. Quick view will
not display holdings.
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National Bibliographic Database and gateway databases
Detailed View displays all bibliographic information found in the Quick View as well as notes, series titles, table of contents etc.
Index New Zealand
Detailed View will display Item Type, Title, Author, Source, and holdings for
the article.
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MARC View displays a coded US MARC format,
which is mainly used for library cataloguing purposes.

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Multiple records from a Titles List (one page)
- Mark the required records by clicking the checkbox to the left of the records
you want. A tick will display.
- If you want all the records, leave the checkbox(es) unticked. You can also
click Clear Selected to clear the ticks from all of the selected
titles.
- Move to the Save Options box at the bottom of the screen
and choose between:
- All on page: if you wish to e-mail/print/save all
records on the page
- Selected on page: if you wish to e-mail/print/save
only those records you have selected on the page.
- Choose to either e-mail or print/save:
- E-mail: type your e-mail address in the Enter
E-mail address box and click on e-mail. You
will get the message 'Your e-mail has been sent'.
- Print/save: click on the Print/Save
icon. A new screen will open with the records displayed as text. You can
print these. To save to a disk, select File on the browser
tool bar and go to Save As. In the Save in box choose
3 ˝ Floppy A (or choose a directory). Type in a file name ending in .txt
then click on Save. When you have finished, click on
the Back button on the browser toolbar to return to the
previous screen.
Multiple records from a Titles List (multiple pages)
- Mark the required records by clicking the checkbox to the left of the records
you want. A tick will display. (Note: when saving from multiple pages, you
must mark all required records even if all records on the page are required).
- Move to the Save Options box at the bottom of the screen
and choose Selected on page. Then click Retain Selected. Then click on
to go to the next page of records.
- Repeat steps 1 and 2, until you reach the last screen you want to save.
After marking the required records, scroll to the bottom of the screen and
click Selected all pages.
- Choose to either e-mail or print/save:
- E-mail: type your e-mail address in the Enter
E-mail address box and click on e-mail. You
will get the message 'Your e-mail has been sent'.
- Print/save: click on the Print/Save
icon. A new screen will open with the records displayed as text. You can
print these. To save to a disk, select File on the browser
tool bar and go to Save As. In the Save
in box choose 3 ˝ Floppy A (or choose a directory). Type
in a file name ending in .txt then click on Save.
When you have finished, click on the Back button on the
browser toolbar to return to the previous screen.
A single record
Move to the Save Options box at the bottom of the screen and choose to either e-mail or print/save:
- E-mail: type your e-mail address in the Enter E-mail address box and click
on e-mail. You will get the message 'Your e-mail has been sent'.
- Print/save: click on the Print/Save icon. A new screen will open with the
records displayed as text. You can print these.
To save to a disk, select File on the browser tool bar and go to Save As. In
the Save in box choose 3 ˝ Floppy A (or choose a directory). Type in a file
name ending in .txt then click on Save.
When you have finished, click on the
Back button on the browser toolbar to return to the previous screen.
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The History screen allows you to re-execute or edit any of your previous searches from the current session. The History button becomes available on the status bar only after you have completed at least one search.
- Scroll down to the bottom of the screen and type your e-mail address into
the Enter E-Mail address box.
- Click the Email button. The titles and details will be e-mailed to you.
The History screen lists the following information:
- Edit: running number for your search
- Hits: number of items found for each search
- Search Type: Keyword Relevance etc
- Searched For: your search terms
To re-execute or edit one of your previous searches:
- Click on the History button.
- Click on the number in the Edit column to edit the search, or click on the
particular search's Search Type or Searched For to re-execute the search.
Note: History does not retain information about limits (see Limiting Searches).
If you re-execute or edit a search, any current limits in effect will be used
instead of limits you had specified previously.
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It is possible to search two or more databases simultaneously, for instance
National Bibliographic Database and Archive. Your results are returned in a
single Titles List.
Note that there are some limitations when you search databases simultaneously,
as you are limited to features common to all databases in a search:
- You cannot limit searches (by date, type etc)
- Subject heading or Author heading searches will take you straight to a
Titles List, not a Headings List.
Remember that a "per use" charge applies to the international gateway databases
Australian National Bibliographic Database, Research Libraries Group (RLG) and CURL.
How to search two or more databases simultaneously
- At the Database Selection screen, highlight the databases you wish to search,
then click Connect.
- At the search screen, enter your search then click on Search.
- The results from each database will display on the Simultaneous Searching
screen.
- Click Show. A Titles list will display.
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Te Puna toolbar
You can navigate and carry out actions in Te Puna Search using the buttons that appear on the Te Puna toolbar at the top of your screens:
|
| Icon |
Activity |
| New Database |
Takes you to the Database Selection screen. |
| New Search |
Returns you to the Search screen |
| Headings List |
Displays the author headings or subject headings from your most recent
search |
| Titles List |
Displays the titles from your most recent search |
| Login |
Takes you to the Database Selection screen |
| Request |
Enables users with Interloan access to initiate requests in Te Puna Search |
| History |
Appears only after you have done a search. Displays your search history. |
| Help |
Takes you to Help screens |
| Exit |
Takes you to the Subscriber Home page |
Other icons and buttons
|
| Icon |
Activity |
| Reset |
Resets the search box and drop-down menus to whatever the default was
when the page was created in your session. |
| Next |
Displays the next page (e.g. the next record, or the next page of a Titles
List) |
| Previous |
Displays the previous page (e.g. the previous record, or the previous
page of a Titles List). |
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Appendix B: Putting it all together: specialised Searches
National Bibliographic Database
|
| To search for… |
Use… |
| Theses |
- Advanced search : Otago thesis
[all of these] [in Dissertation note]
|
| One word titles (serials) |
- Serial title (begins with) : Science
|
| Exact titles (any kind of material) |
|
| Conferences, meetings, proceedings |
- Author heading: International
on wind
- Keyword: Conference +wind
tdelhi +1995
- Command: Tkey conference and
tkey wind and tkey delhi and tkey 1995
- Advanced: Conference wind
delhi 1995 [all of these] [Title]
|
Index New Zealand
|
| To search for… |
Use… |
| General interest material or research material |
- Advanced search:Diabetes management
[all of these] [Keyword Anywhere] and general
[all of these][Target Audience]. Similarly, use Research
for research material
|
| Book reviews |
There is a subject heading ‘Book reviews”. Use Keyword Relevance
Search or Advanced Search:
- Keyword Relevance search:
“employment dispute resolution” +”book reviews”
|
Searches using 'and' and 'or'
For searches using 'and' and 'or', the following searches are possible. Each
of these searches will result in an identical number of hits:
Keyword Relevance: floriculture flowers
+marketing
Command Search: (floriculture or flowers)
and marketing
Advanced Search: floriculture flowers
(any of these) (Keyword Anywhere) and marketing
(all of these) (Keyword Anywhere)
For searches using 'and' and 'or' and incorporating a phrase, the following
searches are possible. Each of these searches will result in an identical number
of hits:
Keyword Relevance: floriculture "cut
flowers" +marketing
Command Search: (floriculture or cut
flowers) and marketing
Advanced Search: not possible
Keyword Relevance: floriculture flowers
+"retail trade"
Command Search: (floriculture or flowers)
and "retail trade"
Advanced Search: floriculture flowers
(any of these)(Keyword Anywhere) and retail
trade (as a phrase)(Keyword Anywhere)
Searching for music
- Limit by Item type (Music score, Musical recording) or Medium (Sound recording,
Videorecording)
- Don't limit to specific fields such as Title
- When searching for songs, use keywords rather than searching as a phrase
- User fewer keywords rather than more
- Use truncation: sonat? will find sonata, sonatas, sonate, sonaten
- Opus number is helpful, but won't necessarily retrieve the item
- Major composers have a catalogue number, e.g. BWV for Bach, and KV for Mozart:
"bwv 140"
- If you can't find the item on the National Bibliographic Database (NBD),
search the National Bibliographic Archive as this will sometimes enable you
to verify the item, then contact the National Library Music Room, music.room@natlib.govt.nz
- Not all music held by NLNZ is catalogued, e.g. The National Bibliographic
Database (NBD) often has records for music with the "No holdings" statement,
even though the National Library Music Room holds copies. Again, contact the
Music Room.
Search Examples:
- To search for music scores of Prokofiev piano sonatas, limit to Music score
then search as follows:
Command Search: sonat? and prok?
Keyword Relevance: sonat? +prok
- To search for sound recordings of Scarlatti piano sonatas, limit to Sound
recording then search as follows:
Command Search: scarlatti and sonat?
Keyword Relevance: scarlatti +sonat?
- To search for sound recordings of Bach cantata " A stronghold sure":
bach and stronghold (limited
to Sound recording) gives no hits.
bach and stronghold (with no
limits) gives 2 hits. You can see from the titles of the 2 records retrieved
that an additional term would be "feste burg", so you rephrase your search:
bach and "feste burg" (limited
to Sound recording)
Journals Indexed
Information about Index New Zealand can be found on the National Library website
at: http://www.natlib.govt.nz/en/services/6innz.html
There are also links to:
To find when the National Library started indexing a journal, e.g. Journal
of the Polynesian Society, do a 'Source Journal' search using either the Simple
Search (Source Journal (Begins With)) or the Advanced Search options.
Source Journal (Begins with) example:
journal of the polynesian
The indexed articles will display with the earliest at the top
Advanced Search example:
journal polynesian [all of these][Source
Journal]
The indexed articles will display with the most recent at the top, and you can
use the jump bar to get to the earliest.
How to obtain articles indexed on Index New Zealand
- You can obtain indexed articles through your own library on interloan
- Photocopies of indexed articles that are urgently required are available
through Rapid Access: Phone 04-474-3028, Fax 04-474-363, e-mail. For more
information and charges, go to http://www.natlib.govt.nz/en/services/6docsupply.html
Digital Solutions
Phone: 0508 Te Puna (0508 83 7862)
E-mail: tepuna@natlib.govt.nz
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